Electronic Products & Technology
 

Exhibit Space Application Form

Exhibitor Contract
This application, properly executed by the Applicant (Exhibitor) shall upon written acceptance by EPTECH, the Show Managers, allow the applicant to exhibit at EPTECH Regional Shows in Montreal (March 5/19), Mississauga (March 7/19), Calgary (April 16/19) Vancouver/Coquitlam (June 12/19), Quebec City (Sept 26,/19), Waterloo (October 29/19), Ottawa (October 31/19).* Furthermore, upon acceptance of this contract the rules and regulations that follow and the rules and regulations issued as part of the Exhibitor’s Manual become binding upon both parties to the agreement, as well as any additions and amendments that may be established or put into effect by the Show Management prior to or during the Show. SPACE ASSIGNMENT Space will be assigned to all applicants on a “first-come, first-served” basis according to the earliest received applications. Prioritized booking order may be applied based on total billings with EPTECH Show. Management reserves the right to make final space assignment after the acceptance of the application, should it be necessary in the best interest of the Exhibition. PAYMENT i) Applications for space must be accompanied by the required deposit of $400 per table booked per city. ii) BALANCE: Payment in full must be made by February 1, 2019 for the March shows; March 1, 2019 for the April show; May 1, 2019 for the June show; August 1, 2019 for the September show; and September 3, 2019 for the October show. Exhibitors failing to pay by due date forfeit their right to exhibit and lose their deposit. iii) LATE APPLICATIONS: Applications for exhibit space received after Feb. 1, 2019 for the March shows; after March 1, 2019 for the April show; after May 1, 2019 for the June show; after August 1, 2019 for the September show; and after September 3, 2019 for the October shows must include payment in full. Where such an Applicant is assigned to a waiting list, at the Exhibitor’s request its cheque will not be cashed until a table assignment is made. CANCELLATION In the event that an Exhibitor cancels in writing from the show the following conditions shall apply: i)Cancellation prior to Feb 1, 2019 for the March shows; March 1, 2019 for the April show; May 1, 2019 for the June show; August 1, 2019 for the September show; and September 3, 2019 for the October shows, the Exhibitor will forfeit its deposit. ii)Cancellation on or after February 1, 2019 for the March shows; March 1, 2019 for the April show; May 1, 2019 for the June show; August 1, 2019 for the September show; and September 1, 2019 for the October shows, the Exhibitor will forfeit the entire space cost. iii)Upon receipt of written notice of cancellation, EPTECH, the Show Managers, reserves the right to re-sell the space vacated. iv)Show Management reserves the right to cancel space should payment not be received from the Exhibitor within the prescribed time limits. v)If due to causes beyond its control the Show Management is prevented from holding the Show or cannot permit an Exhibitor to occupy the Exhibitors rented space due to circumstances beyond management’s control including, but not limited to, strike, fire, health related issues, civil disobedience, inclement weather, lockout, bankruptcy, Acts of God, facility unavailability for whatsoever cause: Show Management will rebook space within six months of the cancelled date and will hold show on that date or the Show Management will refund to the exhibitor the amount of rental paid by him, less a proportionate share in relation to the other exhibition space, of the total Show expenses incurred by Show Management to that date, and Show Management shall have no further liability to the Exhibitor. NOTE: All cancellations must be made in writing and will take effect upon date of receipt at the Show Manager’s offices.LOSS OR DAMAGE Exhibitor will be liable for and will indemnify and hold harmless management from any loss or damages whatsoever occurring to or suffered by any person or company including, without limiting the generality of the foregoing, Exhibitor, other Exhibitors, management, contractors, the owner of the building and their respective agents, servants, and employees and members of the public attending the show either (a) on the said space or (b) elsewhere during show set-up, take down or during actual show hours or anytime on the premises. Neither the facility owners nor the Show Management will be responsible for loss or damage to persons’ exhibits or decorations by fire, accident, theft, or any other cause while in the exhibition buildings* or during transport to a show, between shows or returning from a show. COMPLIANCE The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, Provincial and Federal governing bodies concerning fire, safety, health together with the rules and regulations of the operators and/or owners of the property wherein the Show is held. USE OF EXHIBIT SPACE Exhibitors shall reflect their company’s highest standard of professionalism while maintaining the table during the Show hours. The booth must be maintained by at least one company representative at all times during the Show’s operation. All demonstrations and exhibits must be confined to the contracted space. No Exhibitor shall assign, sublet, or share the whole or any part of its space. In keeping with the philosophy of holding costs to a minimum, the regulation limiting exhibits to a maximum height of six feet (6′) above the table top will be enforced. Booth-type exhibits will not be allowed. Booth take down may not occur until the announced show closing. INSURANCE/COMPLIANCE Exhibitor is required to submit certificate of insurance prior to show naming Annex Business Media as additional insured. The Exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, Provincial and Federal governing bodies concerning re, safety, health together with the rules and regulations of the operators and/or owners of the property wherein the Show is held. SHOW MANAGEMENT All inquires pertaining to the Show should be directed to: Event Manager, 111 Gordon Baker Rd, Suite 400, Toronto ON, M2H 3R1 Tel: 416.510.5120 • Email: eptech@ept.ca *VIZ • Montreal/Pointe Claire: Holiday Inn & Suites Pointe-Claire • Mississauga: International Centre • Calgary: Best Western Premier Calgary Plaza Hotel & Conference Centre • Vancouver/Coquitlam: Hard Rock Casino Show Theatre Vancouver • Quebec City: Hotel Plaza Quebec • Waterloo: Bingemans Conference Centre • Ottawa: Brookstreet Hotel